Using our software, retain your members' bank checking or savings account number and Club Systems will automatically draft them for their monthly dues.  Include in the draft amount any add on services plus the balance for purchases made in the facility on their club account.

Because Club Systems is a flat fee billing company, we do not charge a per item transaction fee nor take any percentage of the drafted amount.

Client accounts are funded within 2 business days.

Club Systems will provide you with a flat rate merchant account for recurring dues.  With our software, keep a secure database of member credit card numbers and expire dates and we'll process directly to your club's merchant account.

Provided merchant accounts have no per item transaction fees and no decline fees.  As well, Club Systems does not take any percentage from the processed transactions.

Your account will typically fund within 2 business days by Visa, MasterCard, American Express and Discover.

Though our software does provide you the ability to print your own billing statements, Club Systems will be glad to assume this back office task, freeing you and your staff from this time consuming monthly chore. 

Unlike our competitors, we do not send just a coupon book to your member.  Each month, your customer will receive a current billing statement with the past 30 days account activity and their current balance.

Pricing is nominal and includes only the cost for postage, statement and envelope.

Club Systems has a team of data entry clerks at the ready to manage your day to day new contract entry and account maintenance.

An integral part of Full Service, our staff will learn your club's specific contracts and guidelines for proper account entry and billing setup.  You specify to us how you want contracts entered and the manner in which we may make changes to existings memberships.

All Full Service accounts are provided a Club Systems' managing account representative for consistent communication.

Welcome letters are a great way to maintain a high level of member contact during the crucial first months of membership.

Let Club Systems print, fold, stuff and stamp letters to greet your new member to the facility and show your appreciation for their patronage.  Inform your new customers of upcoming events or send out a standard letter encouraging a positive fitness experience.

Letters are optional in Full Service and available as add on feature to Standard Service.

When memberships are reaching their fullfillment date, Club Systems can automatically send advanced renewal notices in a client specified time frame.

Have us print on your letterhead, or form letter style so the letter will look to have been sent by the club.  Inserts can be included for facility advertisements, current membership specials, upcoming events, etc.

Letters are optional in Full Service and available as add on feature to Standard Service.

Included in Standard and Full Service, Club Systems provides a itemized listing of all Bank ACH and Credit Cards processed for each batch billing cycle.

As well, a deposit setllement spreadsheet is created and made available online within 2 business days of each draft cycle.  

We sum all ACH and Credit Card totals, return item fees and service charges to equal your total deposit, so you know exactly what to expect in your account following the draft.

As Bank ACH and Credit Card declines are received, Club Systems data entry clerks will post the return item to your members' account automatically.  

Additionally, our office staff will make updates to member accounts, at your request.  Have us make status code changes, increase the dues amount, include a return item / delinquent fee, etc.  

To help you keep your return item fees at a minimum, accounts that return multiple times or for invalid account reasons can be switched to a monthly bill / collection status.

As an additional feature to Return and Decline Processing, Club Systems can send out letters to your delinquent accounts informing them of the return.

We can also notify your members instantly with a generated email blast to delinquent accounts.  A link can be provided on the email and letters for access to our Plus site where your member can logon and pay their bill online.

Return item letters and emails are included with Full Service and optional with Standard Service.

Let Club Systems manage your seriously past due member accounts with our Full Collection Service option.  

We have established corporate alliances with several, quality third party bonded collection agencies who will contact your member for payment on account.  Per your instructions, we will forward delinquent members automatically on a set time frame and provide reporting of collected funds.

Past Due Collections is included in Full Service and is available as an additional feature with Standard Service.

Facilities requiring substantial programming and graphics changes to the software can acquire a dedicated server specifically for their club's software and databases.  

Dedicated servers receive a website domain URL and accompanying security certifcate.  All servers are maintained PCI/DSS Complaint, per Visa/Mastercard regulations, with all necessary updates and security patches.

Contact a Club Systems sales representative for initial build and monthly maintenance fees.

Take advantage of Club Systems backoffice resources.  We have a team of dedicated employees to respond to your member inquiries regarding billing, cancellation, etc.

Included with Full Service and optional for Standard service, our representatives will follow your instructions per your member agreement, to manage customer calls effectively.

Contact a Club Systems sales representative for a pricing structure to include this option with Standard Service.

Club Systems software design team can create custom reports, modules, etc. for your facility's operating needs.

Changes can be made to existing programming, or we can create new functions specific to your requests.  Our software and data techs will work directly with you to build the right module around your idea.

Pricing for custom software is quoted by the hour.  Contact a Club Systems sales representative for more information.